Newtown Grant Master Homeowners Association

Board of Directors Meeting Minutes - April 20, 2011

1. The meeting was called to order at 7:00 p.m.
2. A quorum was met with seven Board members present. In attendance were:
   • Bill McManimon Estates I
   • Brandon Wind Estates IV
   • John D'Aprile Raven's View II
   • Barbara Firestone Society Place
   • Luanne Socha Estates II
   • Peggy White Whispering Wood
   • Alex Bartos Fawn Hollow
   • Lawrence W. Mayer Continental Property Management, Inc.
3. Minutes of December 7, 2010, Item 6: discussion on the use of employees and Rec Center hours should be tabled.
4. Minutes of January 19, 2011, Item 8: discussion on Rec Center closure during winter months and proper operating procedures regarding how to give keys, responsibilities, etc., should be tabled.
5. A motion was made by Luanne Socha to approve the minutes of December 7, 2010, January 19 and March 16, 2011. Motion seconded by Barbara Firestone. All in favor 7-0.
6. Public Comment
   • Carolyn and Gadi Naaman of 26 Crocus Lane were present as a follow-up to their letter of 2.27.11 to the Board asking that visiting grandchildren be allowed to use the pool without having to pay for them as guests. Bill McManimon said that this would be brought up with only the Board present. The Naaman's left the meeting and discussion followed. Permission had previously been given to other residents but was significantly abused. The unanimous decision was to not change the present policy. Larry will let Mr. and Mrs. Naaman know.
7. Gym
   • Brandon Wind met with a supplier of gym equipment, Greg, of Gym Source. Brandon distributed the proposal provided by them for multiple machines for a total cost of $42,577. The supplier recommended the kitchenette be taken out of the great room to make more room and a rubber mat be put down in that area. He said the rug was acceptable but the electrical system would need to be expanded to accommodate the equipment.
   • Discussion followed including the facility changes that would have to be made, the cost to enable access to bathrooms, would the gym be an unmanned facility or have a manager, what would be the age limit, having a pass card system, installing cameras to identify people, and the overall level of security. Bill said that his biggest issue is vandalism.
   • Greg will provide the spec needed to accomplish installation. Security, electrical, kitchen demolition, cosmetics, flooring, trim, drywall, paint, egress and ingress, and wiring are items needed in the specs.
   • Brandon will communicate with Greg and then meet with Larry and Bill.
   • Brandon, Bill and Larry will get in touch with a security expert and meet with him at the Rec Center building. Bill McManimon emphasized that someone is needed who fully understands how to secure a building and is able to tell us about this building.
   • Next month a clear picture of what is needed, i.e., electric, layout, security, etc., is to be presented.
   • The gym would be for the residents' health. It would not be open to the public.
   • Bill McManimon asked the Board if there was adequate interest to proceed with further estimates and investigation. Luanne Socha made a motion to proceed with the gym. The motion was seconded by John D'Aprile. Approved 7-0.
8. Flowers
   • Alex Bartos reported that E. Carson Meeder requested additional time to prepare a proposal. Due to time constraints, the decision was to choose Kaiser Landscaping.
   • The annual budget has $5,400 for plantings. Approximately 280 plants would be planted and Kaiser will take complete care of them, watering, etc. Discussion followed as to what areas will be planted.
   • Barbara Firestone made a motion to put in all the perennials at once. John D'Aprile seconded the motion. Approved 7-0.
9. Financial
   • It was agreed to renew CDs for 12 months at the best rate. If the best rate is less than 2.15%, the money, up to the FDIC insurance limit, would be put in the money market earning 2.15%.
   • Larry reported that snow removal is over budget by $1,800 year to date 2011.
   • Bill McManimon made a motion to accept the financial report. Brandon Wind seconded the motion. Approved 7-0.
10. Management Report
    • John D'Aprile made a motion to renew insurance with the $6.00 increase. Alex Bartos seconded the motion. Approved 7-0.
    • Copies of the electrical inspection approval were provided.
    • It was agreed that Larry will contact Paula Sherer of One Saffron Court about Thomas, Kaitlyn, and Morgan Bamrick. She must prove residency for them. Who are the Bamricks in relation to her?
    • The two homes with vehicles under cover in Raven's View I were cited for violation of Newtown Grant Master and Raven's View I Rules and Regulations. All agreed to enforce Master Association rules in reference to motor vehicles.
    • A brief discussion followed about Peco rates vs alternative suppliers.
    • The possibility of fireworks on July 4th was discussed. Fireworks are not permitted in Newtown Grant. Send letter to resident, if known.
11. The meeting was adjourned at 9:00 p.m.
    • Respectfully submitted,
      Susanna Tvede